To request your team for an event, first create the event and specify which roles (for film e.g.: camera, sound. For music e.g.: singer, bassist) must be filled. Prerequisites: You must be Admin in the project to create events and request personnel. ## 1. Create event 1. navigate to Calendar in the main bar. 2. click on the Plus symbol (+) in the top right corner or click directly on a day in the calendar and then on "Event ". 3. select the project you want to plan for in the drop-down menu. 4. select the event type (e.g. Shoot, Rehearsal, Concert, Meeting). 5. Give the event a name (e.g. "Shooting Day 1: Forest Scene" or "Show Berlin"). 6. Optionally enter a location. 7. Set the booking status: - Planning: The event is provisional. - Confirmed: The event is definitely taking place. 8. Click on Next. ## 2. Select request mode In the next step (Team section), you decide how the staffing agent sends the invitations - Smart mode (by priority): Ideal for long-term planning. The agent requests candidates one after the other - Select a waiting time (e.g. 3 hours). If Prio 1 does not respond within this time, Prio 2 is automatically invited - First Come First Serve: Ideal for urgent requests. All candidates on the shortlist receive the invitation at the same time. Whoever accepts first gets the job. Manual Confirmation vs. Auto-Accept: You will be asked: "Do you need an explicit manual confirmation from each participant (does not allow auto-confirmation)?" - Yes: If a team member accepts, you must first confirm this acceptance manually in the system before the person is firmly booked.

  • No (Auto-Accept): Team members who have activated "Auto-Accept" for your profile in their profile are automatically scheduled if they are available. ## 3. Define team requirements (shortlist) Now you determine who you want to request specifically. 1. specify how many people you need for this position. 2. select the team members you want to request by priority in Smart mode or in total in First Come First Serve mode.

    Tip: You can also quickly find team members in the search field Set priorities: - Prio 1: Your first choice - Prio 2 / 3: Your backups Mark must-have: Double-click** on a person to mark them as "absolutely necessary". They will be invited immediately and scheduled.